Application for Parades, Walks, and Runs Permit

Thank you for your interest in obtaining a special event permit from the City of Thomasville. Please note that there are limited event permits available during peak seasons, including the months of March, April, November, and December. Application for a permit does NOT guarantee that an event will be approved and/or a permit issued. Final approval must be received from all City departments involved before the event is officially considered approved and a permit is issued. A one-time permit fee of $25 must be paid prior to the permit being issued. Proof of $1 million liability insurance coverage, naming the City of Thomasville as the additional insured, is required before the permit can be issued.

Please note that events scheduled to be held on private property without any additional support services from the City of Thomasville do not require a special event permit to proceed.

Please click here for additional information about special event permits.

If you have questions, please contact Emma Ouzts at (229) 227-7059 or email emma.ouzts@thomasville.org.

Applicant Information

Event Information

*Minimum of 10 business days advance notice required.

Special Request

Trash Receptacles

A fee of $25.00 per receptacle (96 gallon) is charged for the first container. Each additional container will be charged at $12.50 each, payable prior to the event. Damaged or lost containers will be billed at $55.00 each. City receptacles are not required; however, organizations not leaving the event area clean and free of trash may not be issued a permit for subsequent events.

Fees collected credited to 008.40.0440.00.

Police Personnel

Events held within the City limits may require TPD police personnel in attendance to assure crowd control, safety of the participants, and to protect City property, etc. Final determination as to the number of officers required will be at the discretion of the Thomasville Chief of Police or their designee. If it is determined that officers are needed at an event, you will be charged a flat rate of $40 per hour per officer with a minimum of three (3) hours per officer.

If extra service by TPD off-duty officers, to provide event-specific security, is desired for this event, arrangements must be made through the Police Department by calling Mimi Parrish at 227-7075. Services to be billed by the City of Thomasville for each officer at a flat rate of $40.00 per hour at a minimum of three (3) hours per officer, per event.

Fees collected credited to 110.29.1700.366.08.

Barricades and/or Traffic Cones

Barricades and/or traffic cones will be delivered by the Public Works Department to the location of the event by 3:00 PM or the business day before the event. The fee schedule for barricades and traffic cones is listed below:

Public Works will pick up the barricades and/or traffic cones on the first business day after the event.

Public Works will contact the event organizer to schedule a time to drop off and pick up the barricades and/or traffic cones. An Event organizer will need to be on site for drop off and pick up to sign receipt of the barricades and/or traffic cones.

In the event the barricades and/or traffic cones are damaged beyond repair or missing, Public Works reserves the right to charge the organization or group organizing the event $125.00 per barricade, $35.00 per cone and $35.00 per detour sign.

Public Works can be reached at 229-227-7025 or by email at publicworksadmin@thomasville.org.

Fees collected credited to account 110.40.1700.366.03.

Temporary Electric Service

Power Drops for which charges may apply:

• Type I: Functions and operates for profit activities; Groups without a Federal non-profit tax ID number or activities where an entrance fee is charge yet the event is open only to invited individuals and not the public. Such activities shall arrange with a private electrician to erect a pole with meter can and panel as required. City shall open an account, charge a connection fee as appropriate and meter the usage. An inspection by the Building Department shall be required prior to connections.
• Type II: Functions and operates for non-profit activities and fundraisers. This type includes churches, schools, Imagine Thomasville and similar organizations. If an entrance fee is to be charged, the event must be open to anyone desiring to pay the entrance fee. This group may request the City to install one (1) temporary service panel from city reserves on an existing pole that has secondary voltage capacity. The city panels shall not require an inspection. There will be a connection fee of $150.00 per panel for events requiring less than 200 amp service. Events requiring more than 200 amp service will be charged a connection fee of $500.00. Consumption charges will not apply provided that the service is for small, incidental equipment to be determined by the engineering department. The Utilities Superintendent or his designee may charge additional fees for work requested such as tall poles and lengthy overhead service drops. In addition, at the discretion of the Utilities Superintendent, consumption may be metered and charged if the service is used for high demand equipment.

Fees collected credited to account 001.00.0451.00.

Tent Revivals

Requirements:

• Approved location shall provide adequate off-street parking. Written permission for the use of property not owned by event organizers required.
• Tent to be fire-retardant and approved for assembly usage. Permit issued contingent upon satisfactory inspection by Fire department after tent is erected.
• Liability insurance not less than $10,000, $20,000, and $50,000 covering personal and property damage. Copy of insurance to be filed with Permit Application
• A minimum of two portable restrooms on the premises for male and female if adjacent restrooms are not available.
• Adequate aisles for entrance and exit with a main aisle not less than eight feet clear. A minimum of two approved fire extinguishers within the tent spaced and available.
• Adequate trash receptacles on the premises. Premises to be cleared and all refuse removed upon completion of occupancy.
• Loud speakers and electronic equipment set at noise level that does not disturb neighbors & is in compliance with the City’s noise ordinance. Conduct such as to cause justified complaint as a public nuisance shall be subject to warning, fine and/or revocation of permit.
• All activity to be discontinued after 9:00 PM

ALL EVENTS ARE REQUIRED TO COMPLY WITH THE CITY’S NOISE ORDINANCE

Section 11-11 Creation of loud or unnecessary noise prohibited.

(a) It shall be unlawful for any person to make, continue, or cause to be made or continued, any loud, unnecessary or unusual noise or any other noise which either disturbs, injures or endangers the comfort, repose, health, peace, or safety of other persons within the city. This prohibition shall include, but is not limited to, the playing of portable radios or recording playback devices and the playing of radios and recording playback devices in automobiles, trucks, and other motor vehicles, as set out more particularly in subsection (d).

(b) It shall be unlawful for any person to disturb, tend to disturb or aid in disturbing the peace of others, or endanger the comfort, repose, health, or safety of others by violent, offensive, or obstreperous conduct, and no person shall knowingly permit such conduct upon any premises owned or possessed by any person or under that person’s control.

(c) It shall be unlawful for any person to yell, shout, or sing on the public streets of the city, particularly between the hours of 9:00 p.m. and 7:00 a.m. or at any other time or place so as to disturb the quiet, comfort, repose, health, or peace of persons in any office, or in any dwelling, hotel, or other type of residence or other place of abode, or in any church or other place of worship, or of persons in the vicinity.

(d) It shall be unlawful for any person to use, operate, or permit to be played, used or operated any radio or television receiving set, musical instrument, phonograph or other recording playback machine or device for the producing or reproducing of sound in such a manner as to disturb the quiet, comfort, repose, health, or peace of the neighboring inhabitants or at any time with louder volume than is necessary for the convenient hearing of the person who is in the room, vehicle or immediate vicinity in which such machine or device is operated and who is a voluntary listener thereto.

(e) The city council delegates to the city manager the authority to permit outdoor functions and activities which are nontraditional, such as street dances, parking lot dances, and promotions, and similar activities and which might tend to produce high noise levels by way of amplified music or other sources. The intent of this subsection is to allow such activities under controlled conditions and where appropriate steps have been taken to reduce the likelihood of annoying or disturbing the peace and comfort of persons in the immediate vicinity of the proposed activity. This subsection is not intended to address or control traditional outdoor activities such as ballgames, picnics, church related, and civic gatherings. The decision of whether to permit an activity covered by this section shall be that of the city manager under such terms and conditions as he deems necessary to meet the intent of this section.

(Ord. of 7-1-88, § I; Ord. of 8-22-88(2), § I)

I, the above organization’s representative, do hereby apply for this permit with the understanding and agreement of all restrictions, requirements and applicable charges.

By typing my name in the box below, I certify that that I am the person completing the Outdoor Event Application and that everything I have stated on this application is true to the best of my knowledge.

Final approval must be received from all City Departments involved, including the City Manager and the Thomasville Police Department before the event is officially considered approved and a permit is issued.