The City of Thomasville is committed to conducting City business in a manner that complies with all legal requirements, fosters citizen confidence in City government, and promotes efficient and effective governmental operations. The City of Thomasville recognizes the importance of communicating information to citizens and other interested parties and will cooperate in supplying requested information which is considered a matter of public record.
The Official Code of Georgia Annotated (O.C.G.A.) §50-18-70 (a) defines a public record as all documents, papers, letters, maps, books, tapes, photographs, computer based or generated information, or similar material prepared and maintained or received in the course of the operation of a public office or agency. Public records shall also mean such items received or maintained by a private person or entity on behalf of a public office or agency that are not otherwise subject to protection for disclosure.
O.C.G.A. 50-18-70 through 77, called the Georgia Open Records Act, establishes the right of every citizen to inspect and take a copy of all records except those specifically exempt from being open. Types of exempted documents that are not subject to disclosure are defined in O.C.G.A. 50-18-72.
The City of Thomasville has three business days from the date of the request to determine if the requested records are open or closed. If the records are closed, the City will respond in writing specifying the legal authority for restricting access to the records. Otherwise, the records will be provided within the three-day period or a plan for providing access to the records will be provided to the requester.
Pursuant to O.C.G.A. 50-18-70, if an individual has the right to inspect a record; he/she also has the right to make extracts or to make copies of the records under the supervision of the custodian of the records. If information is to be released, the requester will be allowed access, during normal business hours, to the documents containing the requested information. Copies will be furnished, after inspection and upon request, by the City Clerk. Copies will be furnished, if requested, at a charge of $.25 cents per page.
City of Thomasville employees do not have to prepare reports, summaries, or compilations of public records not in existence at the time of the request.
For more information, please contact Kathleen Vinson, City Clerk, at (229) 227-7068.